Executive Assistant to Partner (Accountant)

Job Expired

We are currently seeking Executive Assistant to a Partner of an accountancy firm.

The role will provide secretarial and administrative support to a global executive.

Key responsibilities:

  • Calendar/Diary management – all aspects of exec calendar entries efficiently
  • Outlook – Create, send, and respond to high-level internal and external email correspondence in impacting and effective fashion
  • Meeting management – promptly prioritise and coordinate meeting requests in line with business objectives /demands both internal and external; proactively highlighting urgent issues/tasks
  • Letters / emails and communicating with senior colleagues and clients
  • Positive relationships with support staff
  • Meeting minutes  – attendance, documenting and distribution
  • Events management – arrange offsite meeting reservations or other stakeholder activities (internal and external), including negotiation of costs and management of logistics and venues
  • Responsible for all travel arrangements, including changes, cancellations, upgrades, visa requirements and travel memberships etc.
  • Expenses – Process, submit, monitor, and troubleshoot executive expense reporting
  • External clients – support client activities. Liaise with both client and prospect C-level contacts and support staff to secure meetings and coordinate
  • Confidential secretary duties (including handling sensitive information and deal proposal information etc.)
  • Liaise with clients when necessary
  • Flexible working time – early start or late finish
  • French speaking and writing
  • Operational assistance as required.

Required skills:

  • Graduate of business admin / business management related
  • French  – min A Level standard
  • Ability to work effectively with confidential information
  • Client focused
  • Confidence in decision making / minimal supervision
  • Able to prioritise to deadlines
  • Experience with accountancy practice or the finance sector
  • Able to deliver effective results, meet tight deadlines and targets
  • Medium to high proficiency in Microsoft Excel, Word, Outlook, PowerPoint & SharePoint
  • Excellent communication (verbal & written) skills & problem-solving ability required
  • Competence and maturity in managing business relationships and ability to interact with the business at all levels
  • Ability to build effective relationships with Business and Corporate function stakeholders.
  • Self-starter with strong organisational skills – ability to handle multiple tasks simultaneously, under time constraints and pressure
  • Demonstrate flexibility to adapt to and thrive in a dynamic working environment
  • Quite Workspace in home
  • Remote working when required.

More Information

  • This job has expired!
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PLANET PA

71-75 Shelton Street

Covent Garden

London

WC2H 9JQ