Senior Executive Assistant – Banking / Financial Services

Job Expired

Responsibilities

  • Full management and representation of the office of a C-Suite Executive; inclusive of but not limited to management of their calendar, email inbox and personal and business contacts.
  • Manages confidential information as it relates to their Executive and department.
  • Manages activities, communications and materials related to the Board of Directors, Senior Advisory Committees and the Senior Leadership Team.
  • Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority.
  • Coordinates and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for IT resources and refreshments in support of a smooth and efficient meeting facilitation.
  • Organizes and manages complex international multi-leg travel, including oversight of Executives’ end to end travel, detailed daily itineraries and meeting schedules.
  • Supports Executives and their leadership team in delivering departmental Annual Operating Plan and Annual Strategic Plan.
  • Partners with Office of the CEO on annual company calendar.
  • Authority to make decisions on behalf of the Senior Executive.
  • Maintains confidential personal information of Senior Executive and ensures information is handled appropriately.
  • Oversees the approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of Senior Executive.
  • Acts as a communications liaison with Department as required, including composing and sending outgoing responses and teamwide communication on behalf of the Senior Executive.
  • Organization of departmental events and activities, including off-sites.
  • Responds to inquiries or refers them to the appropriate partner.
  • Prepares briefing notes and minutes of meetings, as required
  • Delegates and follows up of action items that fall within realm of responsibility.
  • Participates as a member on committees or project teams as requested or as appropriate to the role.
  • Providing Senior Executive ad-hoc support on an as needed basis.
  • Provides coaching and mentorship to colleagues in regards to Senior Executive requests.

Qualifications

  • Ideally 5 years’ experience in a Senior Executive support level capacity with increasing responsibilities.
  • Excellent business acumen and ability to exercise initiative, tact, sound judgment and prioritization.
  • Able to observe and maintain the utmost confidentiality.
  • Proven ability to work effectively in a demanding and fast paced environment with little or no supervision.
  • Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency.
  • Experience working with a publicly traded company.
  • Remote Working

More Information

  • This job has expired!
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