Senior Executive Assistant – Banking / Financial Services

Responsibilities

• Full management and representation of the office of a C-Suite Executive; inclusive of but not limited to management of their calendar, email inbox and personal and business contacts.
• Manages confidential information as it relates to their Executive and department.
• Manages activities, communications and materials related to the Board of Directors, Senior Advisory Committees and the Senior Leadership Team.
• Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority.
• Coordinates and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for IT resources and refreshments in support of a smooth and efficient meeting facilitation.
• Organizes and manages complex international multi-leg travel, including oversight of Executives’ end to end travel, detailed daily itineraries and meeting schedules.
• Supports Executives and their leadership team in delivering departmental Annual Operating Plan and Annual Strategic Plan.
• Partners with Office of the CEO on annual company calendar.
• Authority to make decisions on behalf of the Senior Executive.
• Maintains confidential personal information of Senior Executive and ensures information is handled appropriately.
• Oversees the approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of Senior Executive.
• Acts as a communications liaison with Department as required, including composing and sending outgoing responses and teamwide communication on behalf of the Senior Executive.
• Organization of departmental events and activities, including off-sites.
• Responds to inquiries or refers them to the appropriate partner.
• Prepares briefing notes and minutes of meetings, as required
• Delegates and follows up of action items that fall within realm of responsibility.
• Participates as a member on committees or project teams as requested or as appropriate to the role.
• Providing Senior Executive ad-hoc support on an as needed basis.
• Provides coaching and mentorship to colleagues in regards to Senior Executive requests.

Qualifications

• Ideally 5 years’ experience in a Senior Executive support level capacity with increasing responsibilities.
• Excellent business acumen and ability to exercise initiative, tact, sound judgment and prioritization.
• Able to observe and maintain the utmost confidentiality.
• Proven ability to work effectively in a demanding and fast paced environment with little or no supervision.
• Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency.
• Experience working with a publicly traded company.
• Remote Working